How To Share a Business Phone Number With My Team

Team Work Makes Dream Work

It is essential for employees to work functionally as a team in any organization to achieve success. Statistics show that 75% of employees rate teamwork and collaboration as very important when working. However, collaboration can be a tough task, mainly when there are many branches or teams in an organization. One way of managing a business that has multiple branches and scattered teams, whether nationwide or locally, is by using a single business phone number that links your entire team.

Phone systems and its choices

The size of the company or team does not impact a common business phone number. Depending on your needs and inclination, you can either use a hosted digital phone service provider for all your locations or utilize an on-site server at the corporate office that can serve as a hub for the entire team and branch.

Today business teams have access to better choices when it comes to phone systems. Deciding on the kind of business phone system you want for your team is essential if you want your business to operate smoothly. With a hosted solution, you can easily do this by linking a landline, a cell phone, or  Voice over Internet Protocol (VoIP) desktop phone to a cloud based phone system.

After this, the employees in a team can seamlessly call, transfer their team members through the help of extension dialing. This helps team members who are spread out in different areas to share a common phone number. In addition to this, a common company directory for team members as well as regularly called numbers can be programmed, so that it becomes easy for everyone to use.

Here are a few ways how you can share a common business phone service platform with your team.

Conventional landlines

Landlines are generally traditional phone systems that are supported by a local or regional phone company. These analog systems run through the telephone company’s traditional copper wiring. To avail this phone service, you need on-premises PBX (private branch exchange hardware). This works to provide various phone system features, such as call directories and call transferring and helps to create many extensions.

Some landline systems are hybrids with VoIP systems. This involves linking a traditional phone to a business’s data network. This data network is then used to connect to each phone.

VoIP phone systems

It has been found that many organizations are shifting to VoIP phone system since businesses witness an average saving of 50-75% when switching to VoIP. Rather than using copper wires that come with landlines, VoIP phone systems utilize the same internet connection that a company is presently using to get online.

This phone system comes with features, such as call queues, automated attendants, computer integration that permits users to send voicemails to their email inboxes. VoIP phone systems give access to a phone system with the help of the employees’ mobile devices. These systems are also more affordable than landlines.

Virtual phone systems

A virtual phone system works by connecting the primary business phone number to remote workers through their home phones or mobiles. Virtual phone system functions as an extensive call-forwarding solution. It comes with features, such as voicemail, automated receptionists, call screening, call forwarding and online faxing. In this scenario, calls get transferred to every employee’s designated phone.

Cloud-based VoIP systems

When it comes to cloud-based VoIP systems, you only have to worry about phones and not any hardware or maintenance. It is your service provider who stores, upgrades and maintains the PBX technology for you. The cloud makes it easy for growing businesses to add new lines seamlessly. In addition to this, it provides prompt access to new features. The service provider charges on a per-user basis, and you generally have to pay a monthly fee to avail of these services.

On-premises VoIP systems

In case of on-premises VoIP systems, the equipment, which also consists of PBX hardware, is stored within your business. You need to have an IT staff to take care, maintain, upgrade, and repair the system. Since you are purchasing the equipment yourself, it requires massive capital expenditure. You pay one-time fees for all the hardware with a self-hosted system, and you pay fees on a monthly basis for your PRI circuit and SIP trunking which are essential since they help you make and receive calls.

You can choose from these platforms if you are thinking about sharing a common business phone number with your team. When you share a common phone line, building and maintaining seamless relationships at work become easy, no matter what the geographical location of the team. Callers do not have to search for numbers to speak with specific regional units. All they have to do is dial a central line. This ensures whoever is available can pick up the phone and take care of the issue at hand without any problem. With a common business line, there are no missed calls and annoying handovers. This, in turn, helps a business team run successfully since collaborating and connecting with one another become easy.